Procurement Support Officer

The Procurement Support Officer provides support including administrative assistance to the Procurement Unit (including accounts section, only when needed) of the Health Services Authority.

Primary Responsibilities: The post-holder is responsible for the Authority’s procurement of routine and non-routine goods and services outside the tender process. This includes logging all incoming documents to Procurement Unit in a timely manner, distributing documents internally and externally within the Hospital compound and to the Ministry of Health, other Government Departments vendors and the public. The postholder assists in the preparation of Purchase Order (PO) for goods and services in the Encom and Iris Systems. This process includes ensuring that all Internal Requisitions (IRs) that do not require a Purchase Order (PO) is stamped with the correct stamp and descriptive reason as to why a PO is not required. Postholder matches incoming invoices against the relevant PO, separating POs to the relevant vendors and departments. Liaises with Decision Support Transaction Manager for proper IR authorisation, follow up with vendors and sections on outstanding purchase orders, maintains filing system for the Procurement Unit and update goods and services databases including the IR log.

Qualifications and Experience: The successful candidate must have a comprehensive understanding of procurement policies and procedures. Must possess a High School Diploma with at least three (3) years of Business Administration experience. The successful candidate must have excellent organizational and customer services skills, be an effective communicator with persons at all levels, and manage a high volume of work in a fast-paced environment. Must be computer literate and experience in Microsoft Office experience – Outlook, Word & Excel. In addition, must have the ability to work on own initiative and available to work flexible hours to meet strict deadlines. A driver’s license is required to seek signatories at other locations.